General Shipping Guidelines
1. Packing of Exhibits
a. Protection against damage and rain
Please note that exhibits are to be repeatedly loaded and unloaded by different parties during the course of transportation. Therefore, we strongly recommend exhibitors to take necessary pre-cautions against damage and rain, especially when exhibits are to be packed with original packing materials for re-export.
b. The Case
2. Case Marking
All packing cases, cartons, etc. being sent to the exhibition must be stenciled with the following information.
a. Name of Exhibition
b. Show Date
c. Company Name / Exhibitor's Name
d. Dimensions & Weight (in metric units)
e. Stand No.
f. Case No. (case must be numbered in sequence)
3. Stand layout plans
If your exhibit requires to use forklift or crane for positioning, please supply us with scale layout drawings so that we can position it before booth set-up. The design of some of the halls may limit the use of lifting equipment. Drawings should be accompanied with your List of Exhibits.
Our tariff is complied on volume or weight basis and has no correlation with the value of exhibits, therefore, no insurance coverage is included in our charges and all works are undertaken by JES Logistics at owner's risks. Exhibitors are advised to arrange a proper round-trip all risks insurance for the exhibits (including exhibition period).
JES Logistics can offer you insurance coverage upon request. Please contact us for a free quotation.
For routing of shipment, it is advisable to cover in the insurance policy both air and surface, as it is possible to re-export the exhibits by either way.
5. Storage of empties
Empty cases will be picked up from your stand if they are affixed with empty labels. Empty cases labels are available at our on-site service counter. It is understood that these labels are used for EMPTY STORAGE ONLY, no exhibit should be kept in the cases for storage. JES Logistics takes no responsibility or liability for loss or damage to contents while cases are in storage or for mislabeled containers.
6. Return Shipment
Exhibits disposal instructions form and shipping labels are available at our service counter. We would appreciate to have your shipping instructions at least one (1) day before the show closes for further arrangements.
Shipment to HK
2. Arrival Date
3. Destination port / airport
4. Documents for Customs Clearance
5. Restricted cargo
6. Temporary Import
Hong Kong is a free port and most of the goods are not dutiable. Exhibitors may also import exhibition materials to HK temporarily with ATA Carnet.
7. Dutiable Goods
Cigarettes, wine & spirits, etc are dutiable in Hong Kong. Please contact us in advance for the Hong Kong Customs Regulations. Duty will be passed on as per outlay + 10% advance fee.
Shipment to China
1. Exhibition Documents
2. Shipment via HK
3. Literature and Publicity Materials - Censoring
4. Hand-Carried Exhibits
We do not suggest exhibitors to hand-carry commercial cargo to China. In case customs detains the cargo at the port of entry, a dock receipt will be given to the client. Please contact our on-site representative as soon as possible. We will assist exhibitors to complete the customs clearance procedures. Charges for such service will be collected at the exhibition site.
Please note that the customs clearance procedures take time. Further we will not guarantee that the cargo will be customs cleared and delivered on time for exhibition.
Disposal / forwarding instructions will be discussed with you during the course of exhibition. Re-export formalities will require at least 3 to 4 weeks. Therefore, please do not make any plan on receiving the exhibits soon after the exhibition.
6. Formalities / Information for Sold Goods In China
If exhibit is sold at the exhibition, the exhibitor is required to submit a copy of the contract, buyer's company name, address and contact numbers to us before the close of exhibition. We will then apply with the Customs to leave your exhibit after the exhibition, this is subject to customs' approval.
For exhibits that are pending for sale, exhibitor may request to keep them in the customs bonded warehouse for not more than one month. This is, however, subject to Customs' final approval. Customs bonded warehouse storage charge will be borne by the exhibitor or buyer.